INQUIRY LETTER AND ORDER LETTER
1. Inquiry Letter
A letter of request, also known as a
letter or letters of interesting candidates, will be sent to the companies.
Letter of request is a letter from a prospective buyer to the seller requesting
information about the products offered. With the offer of the seller will
potential buyers will know the price, and the sale and purchase, and a
description of the goods or services to be purchased. This is the purpose of
the prospective buyer a written request to the seller.
When a prospective buyer has to know the condition of the
goods / services following the price and terms of sale and purchase, of course
he did not need to ask for a quote from the seller. Letter of inquiry required
in formal trade demand formal procedures in writing. Letter of inquiry is often
an early stage of the business transactions. Through a letter of inquiry to ask
a potential buyer or to request information about the goods or services to be
purchased. In reaction, the seller explained the things he wanted to know the
buyer, the buyer did finally order and business transactions as the top buying
and selling process.
In the letter of demand for the
goods usually offer prospective buyers ask:
a. Name and type of goods;
b. Special characteristics
(specifications) of goods, namely, the type, size, quality, capacity and
others;
c. Unit price.
d. Pieces;
e. Method of payment;
f. Means of delivery, and
g. Ease that may be obtained by the
buyer, such as guarantees and other
In addition to the above mentioned potential buyers asking
price lists and catalogs (if the items varied) and a technical description of
the goods in the form of leaflets or brochures. For items that allow,
prospective buyers can also request a sample of goods actually sent.
By letter of demand and supply of
services, prospective buyers can ask:
a. The form of services
that can be presented by the seller;
b. Equipment used by the
seller as a support (if any);
c. Price;
d. Pieces and
e. Method of payment;
In demand service offerings,
potential buyers can also request a price list (according to the level of
services to be provided). Usually all been included in the prospectus which has
been prepared by the company selling services.
Inquiry should not only be submitted to one seller, but to
some sellers. This step was taken so that the price list and the information
collected will be compared with each other to determine which one best suit
your desires and financial ability of prospective buyers.
Example of An Inquiry Letter:
2. Order
Letter
Order letter is a document or letter that confirms the details of a
purchase of goods or services from one party to another. Example when we
will buy some product in a company, we must send order letter for request that
product and when the recipient in that company receives this letter, they will
process the order and send the product.
An
Order Letter is the one that is written by the person/company placing the
request of purchase from another company. This letter comes into action only
when a detailed study of the desired product has been done in the market and
based on promised service, quality and price of the product, a decision for a
purchase has been made.
An
Order Letter should be drafted very carefully as it needs to pen down all the
terms and conditions of the purchase for the benefit of both involved parties.
Things to be aware when writing a
order letter :
a. An Order Letter should be addressed
to the person responsible for executing the order
b. Include all the terms and conditions
agreed upon by both involved parties
c. Since it is purely an official
letter it should be typed out
d. There is no need to use too many
adjectives in the letter since it is purely for an order being placed
e. The letter should have all rtelevant
details related to the order, for example, quantity, price and other terms and
conditions.
2 ways to
make order letter:
1. Order
Letter with Official order form.
To make us
able to contact the company because the official form is already in there and
we just to stayed fill it.
2. Order
Letter without official order form.
Sometimes
the company doesn’t have any official form. So we can make orderwh letter to
make request. but t make it we must follow the rules and according.
What part of that must be exist in the letter?
a.
Number
b.
Decription
c.
Quantity
d.
Type
of product
e.
Price
list
f.
Count
of product
g.
Date
of shipment
h.
Terms
of payment
Example Order Letter:
Question about Inquiry Letter:
1. What
is the position of Muhammad Miftah
Firdaus?
Muhammad
Miftah Firdaus as a Owner
2. When
was the letter typed?
The
letter typed at 15th January 2013
3. How
did Mr. Muhammad Miftah Firdaus know the advertisement?
Mr.
Muhammad knows the advertisiment at Indonesia UKM fair in Bandung Convention Center
on 15 December 2012
4. What
addres is referred?
Jl.
Tanah Baru No. 20, Depok
5. What
did Mr. Muhammad Miftah Firdaus ask for?
Send
lastest catalogues and distributor pricelist
Question Order Letter:
1. What
items does the Color World want to order?
Enamel
paint, Synthetic paint, white paint
2. How
many items ordered by the Color World?
The
number of items ordered is 55 units
3. What
is the posisition of Muhammad Taroq?
Muhammad
Taroq as a Purchase Manager
4. When
was the letter typed?
The
letter typed is 1st September 2012
5. How
shail arrange payment?
Shail
arrange payment within tem (10) days to comply with 5/10 net 30 terms.
Reference:
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